1. Scope of application
These General Terms and Conditions (‘Terms and Conditions’) apply to all present and future services that KD ZUG Treuhand AG (‘Fiduciary’) offers to its clients. The parties may agree on arrangements deviating from these Terms and Conditions in writing only. These Terms and Conditions, subject to written agreement to the contrary, form the contractual basis for the provision of services by the Fiduciary to the client.
2. Basis of the business relationships
The subject of the contract shall be the activities agreed in each individual case to be carried out by the Fiduciary. The Fiduciary cannot provide any warranty or guarantee for the occurrence of any particular financial events or consequences, even if he provides advice to the client. For this reason, the Fiduciary, notwithstanding the provision of certain work results, cannot make any binding statements in the form of expectations, forecasts or recommendations regarding the occurrence of certain results.
If delivery dates are not expressly agreed as a binding guarantee, they shall be considered as a general target.
Expert opinions, statements, presentations and the like shall only be binding once they have been signed by authorised representatives. Interim reports and provisional work results, the draft nature of which is expressly stated or arises from the circumstances, may vary considerably from the final result and shall therefore not be binding.
The Fiduciary may make use of qualified third parties in the provision of the services; such third parties shall also be subject to the duty to maintain secrecy pursuant to Section 6.
Subsequently agreed changes in services to be carried out may result in an adjustment of the fee.
3. Client participation
All information and documents required for the proper performance of the services are to be provided to the Fiduciary by the client without need of request and in due time. The Fiduciary may assume that the documents and information supplied are accurate and complete.
The Fiduciary shall not verify the accuracy and legality of the documents and information provided.
4. Digital information exchange
The parties may use electronic solutions (e-mail, communication platform, cloud services, etc.) for the execution of their services and for communication. During electronic transmission and storage, data may be intercepted, destroyed, manipulated or otherwise adversely affected, lost for other reasons and arrive late or incomplete. Each party shall therefore take appropriate precautions under its own responsibility to ensure error-free transmission, reception and storage as well as the identification of content-related or technically defective elements.
The Fiduciary shall take reasonable precautions to ensure that its data processing systems and client data are located in Switzerland or a secure third country and that the data are adequately protected against loss and theft. The Fiduciary shall be free to purchase such services from professional third parties.
The Fiduciary may provide third-party software to the client. The conditions for this service shall be based exclusively on the information provided by the software provider. However, the Fiduciary shall ensure that the software is maintained and updated according to the provider’s specifications. The client acknowledges that the third-party provider may gain access to the client’s data within the framework of maintenance.
The Fiduciary may charge a user fee for its IT services or pass on third-party fees.
If the Fiduciary transmits data in the name of the client to third parties or authorities via electronic portals or in a similar fashion, the client shall remain responsible for the content of such data.
For all these applications, the Fiduciary shall be responsible for the careful fulfilment of his obligations and compliance with the provisions of Swiss law. However, the Fiduciary cannot assume any responsibility for the absolute protection of data or data transmissions.
5. Property rights and rights of use
All copyrights and rights of use to all documents, products or other work results created by the Fiduciary as well as the know-how developed or used in the process shall remain with the Fiduciary. The Fiduciary shall grant the client a non-exclusive and non-transferable right of use for an unlimited period of time for the exclusive personal use of the documents, products and other work results provided to the client, including the relevant know-how.
The transfer of documents, products and other work results or parts thereof as well as individual technical statements by the client to third parties shall only be permissible with the prior explicit written approval of the Fiduciary or if a right to transfer arises from the circumstances.
The client may only use the documents entrusted to him by the Fiduciary, in particular the binding reports, or pass them on, if the client is authorised to do so, in their unchanged condition. This shall also apply to products and other work results if the purpose thereof does not consist in a further processing by the client.
A reference to the existing contractual relation between the parties, in particular within the framework of advertising or as a reference, shall only be permitted upon the mutual agreement of both parties.
The Fiduciary shall be obliged to maintain secrecy regarding all confidential information he obtains within the framework of the client relationship.
Excluded from this shall be the disclosure of confidential information if the client has given his authorisation to protect the legitimate interests of the Fiduciary, provided the respective third parties are subject to an equivalent obligation to maintain secrecy, or on the basis of a court or administrative order. The obligation to maintain secrecy shall continue beyond the termination of the contractual relation. This obligation shall not prevent the Fiduciary from executing the same or similar orders for other clients.
7. Fees, expenses and terms of payment
Unless expressly agreed otherwise, the fee shall be based on the applicable hourly rates of the Fiduciary and the actual time spent. Cost estimates shall be based on an estimate of the work that will necessarily be required in the future within the framework of the task and shall assume that the client has fulfilled the obligation to collaborate. The starting point for such estimates shall be the data provided by the client. Consequently, such estimates shall not be binding for the final calculation of the fee. Cost estimates and other details of fees or expenses shall not include VAT.
Necessary changes or subsequent changes to the content of the service requested by the client shall lead to an appropriate adjustment of the fee. The Fiduciary may request reasonable advances on fees or expenses and may issue interim invoices for activities performed and expenses incurred. The Fiduciary may make the performance of further activities subject to full payment of the sums claimed.
Fee invoices and invoices for expenses shall be due for payment after expiry of the payment period stipulated on the invoice.
The Fiduciary shall be responsible for the careful fulfilment of the contract in accordance with the requirements of the profession.
The Fiduciary shall be liable for damages arising from its services within the legally mandatory framework, particularly in the event of unlawful intent or gross negligence. For the negligent breach of its obligation, the liability shall, to the extent permitted by law, be limited to a maximum of twice the annual fee of the contract in question.
If conduct of the client contributed to the damage incurred, the Fiduciary shall be released from liability. In particular, incomplete, contradictory or delayed information or documents as well as information or documents that have not been passed on shall be considered as the client’s share of responsibility to the damage.
9. Warranty of the Fiduciary
If the production of work in the terms of Article 363 of the Swiss Code of Obligations has been agreed, the client shall be entitled to have any defects remedied by the Fiduciary. If a subsequent repair fails, the client may request a reduction in price or to withdraw from the contract. Insofar as damage compensation claims exist beyond this, the limitation of liability pursuant to Section 8 shall apply.
10. Termination of the contract and the consequences thereof
The contract may be terminated by either party at any time in writing with immediate effect or at the expiry of a specific date.
In the event of termination, the services rendered up to the cessation of the contract shall be compensated by the client. The services rendered are to be paid by the client based on the actual hours worked at the respectively applicable fee rates plus expenses incurred.
If a termination is made at an inopportune time, the terminating party undertakes to compensate the other party for the damage it incurs as a result of the termination of the contractual relation at an inopportune time.
In the event of termination as a consequence of a breach of contract by a party, that party shall compensate the terminating party for the damage incurred as a result of the termination.
11. Documents and data
Upon cessation of the contractual relation, the Fiduciary shall provide the client with the client’s documents and data in a form to be agreed upon. The relevant services of the Fiduciary shall be subject to a fee. The Fiduciary shall be entitled, but not obliged, to retain copies of the client’s documents and data for the purpose of documenting its services rendered.
The client shall be responsible for the storage of documents and data as well as for compliance with the provisions of law. The Fiduciary shall ensure to keeps its records and data for 10 years.
12. General provisions
These Terms and Conditions may be adapted by the Fiduciary at any time. If the client does not reject the new Terms and Conditions within a period of 60 days after notification, they shall be considered as approved.
These Terms and Conditions and any additional written agreement shall be subject to Swiss law.
For all disputes arising therefrom, the parties agree that the exclusive place of jurisdiction shall be the registered office of the Fiduciary.
KD ZUG Treuhand AG
P.O. Box 7444
+41 41 766 26 00